> For the complete documentation index, see [llms.txt](https://docs.senseloaf.ai/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.senseloaf.ai/integrations/workday-hr-workflow-guide.md). # Workday — HR Workflow Guide What happens after Workday is connected and what your team can do from there This guide is for recruiters and hiring managers using SIA with Workday Recruiting. Once connected, SIA reads your job requisitions, screening questionnaires, prospect resumes, and interview records so you can run AI-powered matching and scoring on top of what's already in Workday — without changing how your team works. {% hint style="info" %} **Note:** Workday is a much larger and more configurable system than a typical ATS — exactly which data is visible depends on your organisation's own Workday setup. Check specifics with your Workday admin if something looks different from what's described here. Workday must also be connected to SIA before any of this applies — if it hasn't been set up yet, ask your IT admin to follow the Workday IT Setup Guide. {% endhint %} ### How requisitions sync from Workday SIA checks your Workday account every 15 minutes and pulls in every open job requisition automatically, along with any screening questionnaire attached to the posting. There's no manual job creation needed on your end. For each requisition it finds, SIA sets up three things automatically: * **Job details** — the role, description, and requirements come across as-is from Workday * **A default resume matching strategy** — a starting set of criteria to score candidates against, based on the requisition itself, so scoring can begin right away * **Workflow activation** — if the requisition already has a SIA user assigned, it goes live immediately and starts evaluating candidates If a requisition doesn't yet have a SIA user assigned, it's held in **Draft** rather than going live — nothing is evaluated or acted on until someone is assigned to own it. ### Candidate and interview data SIA can use SIA can read prospect resumes and existing interview records — including scheduled interviews and any feedback already submitted by interviewers — and factor that into a candidate's evaluation alongside their resume. This means your team gets an AI-powered view that combines resume fit, screening questionnaire responses, and existing interview signals all in one place, rather than having to piece them together manually. ### A few things to note about this integration The Workday integration today is **read-only on the Workday side**. SIA reads your requisitions, candidates, and interview data from Workday and evaluates them, but doesn't write results back into Workday itself. This means: * **No automatic notes on candidates** in Workday — scores, grades, and evaluation summaries are visible in SIA's Candidate Listing and Chat, not on the candidate's Workday profile * **No automatic stage moves** in Workday — your team reviews AI outcomes in SIA and any updates to Workday happen through your normal Workday process If your team needs results written directly into Workday, reach out to the Senseloaf team at to discuss your specific workflow. ### Interact with your Workday data in SIA Chat Once Workday is connected, you can ask SIA about jobs, candidates, notes, and pipeline stages in plain language directly from SIA Chat. The prompts below are a starting point — explore more from directly within the SIA platform. {% prompt description="Getting started" icon="bolt-lightning" openInAIProviders="false" %} ```markdown What can I do with my Workday integration? ``` {% endprompt %} {% prompt description="Jobs and Application Status" icon="rotate" openInAIProviders="false" %} ```markdown How many candidates are in each stage of the [Job Title] pipeline? ``` {% endprompt %} {% prompt description="Update Notes" icon="file-import" openInAIProviders="false" %} ```markdown Add a note to [Applicant Name] from [Job Name] in Workday: strong on system design, weak on SQL. ``` {% endprompt %} {% prompt description="Stage Changes" icon="rotate" openInAIProviders="false" %} ```markdown Which candidates moved stages today because their score changed? ``` {% endprompt %} ### **Connecting your other tools** SIA Chat isn't limited to Workday. Since your other tools are connected to SIA too, you can act on the same candidates and jobs across Slack, Google Workspace, and email without leaving the conversation. Ask SIA to hand off a shortlist, a report, or a scheduling task to whichever tool your team actually works in — it'll route the request to the right connector automatically. {% prompt description="Share update in channels" icon="paper-plane-top" openInAIProviders="false" %} ```markdown Post today's shortlisted candidates to our #hiring Slack channel. ``` {% endprompt %} {% prompt description="Export Date to Google Sheet" icon="file-import" openInAIProviders="false" %} ```markdown Export this week's shortlist to a Google Sheet for the hiring manager. ``` {% endprompt %} {% prompt description="Send Emails" icon="paper-plane-top" openInAIProviders="false" %} ```markdown Send an email invite to [Candidate Name] for the next interview round. ``` {% endprompt %} {% prompt description="Schedule Meetings" icon="calendar-day" openInAIProviders="false" %} ```markdown Schedule a screening call with [Candidate Name] on my calendar for next week ``` {% endprompt %} ### Setting up and managing your workflow For everything else, writing jobs, configuring agents, activating workflows, screening candidates, and shortlisting, the process is the same as the standard Senseloaf setup. Refer to the articles below: * Configuring resume matching → [Create Matching Strategy](https://docs.senseloaf.ai/hiring-workflows/create-matching-strategy) * Setting up prescreening → [Configure Prescreening](https://docs.senseloaf.ai/hiring-workflows/configure-prescreening) * Setting up interviews → [Plan AI Interview](https://docs.senseloaf.ai/hiring-workflows/plan-ai-interview) * Automating candidate progression → [Set Pipeline Automation](https://docs.senseloaf.ai/hiring-workflows/set-pipeline-automation) * Reviewing your candidate pipeline → [Candidate Listing](https://docs.senseloaf.ai/agents-output/candidate-listing) * Shortlisting and disqualifying → [Shortlist and Disqualify](https://docs.senseloaf.ai/candidate-pipeline/shortlist-and-disqualify) --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. 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